Property Administrator Job Specification

Main Duties:

• Act a first point of contact for Property Management Dept, logging and directing calls.

• Supporting the Property Managers by sending any circulars or correspondence as required, organising such activities as meter readings, lighting repairs etc

• Dealing with all queries between residents, tenants and management companies.

• Facilities management to deal with maintenance issues including coordinating the appointment of contractors.

• Follow up on contractor’s jobs logged by property managers

• Arrange Meetings and AGMs, EGMS as required

• Ordering fobs & keys from various suppliers

• Completion of requisitions including follow-up on queries and payments and also maintenance of a control log.

• Ensuring incoming and outgoing post is completed on a daily basis in both an accurate and timely manner.

• General administration and record keeping of all communications with clients.

• Health & Safety management - Administration of Health & Safety Statements to include obtaining H&S Statements & Adequate Insurance Cover from relevant Contractors.

• Providing Emergency On-Call Assistance as prescribed by operating procedures.

Work Experience/ skills required:

• Computer skills including the ability to use spreadsheets and word-processing programs at a highly proficient level

• Candidates should have both excellent organisation and communication skills.

• Good letter writing skills and use of the English language

• Ability to work on own initiative

• Strong record keeping skills

• Candidates should be strong team players and be customer focused.

• Previous administration experience and working with a team is essential.

Job Type: Full-time, office based in Galway.

Experience:

• Administrative: 2 years (preferred)

• Customer service: 1 year (preferred)

Licence/Certification:

• Driving Licence (preferred)